POLICIES AND PROCEDURES
OFFICIAL UNIFORM (as described in the current
Any official who officiates a contest without wearing the OFFICIAL UNIFORM for that sport will be assessed a fine of $30.00 for each offense. Such fine shall be assessed when a written complaint from either a coach or a fellow official of that sport is received by the Sport Chairperson. The fine is payable within 15 days from date on letter of notification and is to be paid to the Board Treasury. Failure to pay the fine will cause the official to be dropped from the membership list of that sport. The official will no longer be considered a member in good standing and will no longer be placed on the list of officials sent to the New York State Public High School Athletic Association, or the list of approved officials sent to the Section Office. Three such violations shall result in a one year suspension from the Board.
DISCIPLINARY ACTION COMMITTEE (Standing Committee)
Section 1. Procedures for Suspensions of Officers
A. The Disciplinary Action Committee (DAC) shall be composed of the Board President, respective Sport Chairpersons, and a minimum of three officials from the Board representing three different sports (as selected by the Executive Committee).
B. In case of incompetence and/or neglect of duties in regard to the office of President, Secretary, Treasurer or individual Sport Chairpersons, the course of action will be:
1. The officer may be relieved of all official duties by the majority vote of the Executive Committee.
2. Any officer relieved of her/his duties must be so informed by certified letter within 72 hours of removal by the Executive Committee, such letter to contain a brief statement concerning the reasons for suspension.
3. In the event that the officer desires to contest the suspension, that officer shall briefly state - in writing - the reasons for contention within 10 business days after receipt of written notification of dismissal. This letter shall be sent to all Executive Committee members.
4. Upon receipt of a letter of contention, the Disciplinary Action Committee shall be established and a hearing scheduled within 10 business days of receipt of letter at a location and time convenient to the suspended officer and the DAC.
5. A. In the event of a hearing, the suspended officer shall remain suspended unless a majority of the DAC votes to reinstate the officer or take any other course of action. B. The Board President shall preside over the DAC and vote only in the event of a tie. The suspended officer will not have a vote.
Section 2. Procedures for Suspended Officials
A, The Disciplinary Action Committee (DAC) shall be composed of the Board President, respective Sport Chairperson/s, and a minimum of three officials from the sports representing the official, as selected by the DAC.
B. The course of action shall be:
1. An official may be relieved of all official duties by the respective Sport Chairperson/s.
2. Any official relieved of her/his duties must be so informed by certified letter within 72 hours of the suspension. This letter is to contain a brief statement concerning the reasons for suspension.
3. In the event that the official desires to contest the suspension, that official shall briefly state the reasons for contention - in writing - within 10 business days after receipt of written notification of dismissal. This letter shall be sent to all Executive Committee members.
4. Upon receipt of a letter of contention, the DAC shall be established and a hearing scheduled within 10 business days of receipt of letter at a location and time convenient to the suspended official and the DAC.
5. A. In the event of a hearing, the suspended official shall remain suspended unless a majority of the DAC votes to reinstate the official or take any other course of action. The suspended official's assignments are nullified until she/he is reinstated as a member in good standing. B. The President shall preside over the DAC and vote only in the event of a tie.
PROCEDURE FOR INJURY
In the event that you are injured during the course of a sports event you are officiating, please observe the following:
1. Notify the coach and Athletic Director, where possible, of your injury.
2. Make note of this injury (including time, date and witnesses) in the scorebook/ score sheet and have signed by fellow official and home team coach.
3. For your own records, you should note time, date, nature of injury, place, name of coach, name of any witnesses and any other pertinent information.
4. Receive required medical treatment and obtain report of injury and receipt for any expense. Such expenses should be submitted to your primary insurance carrier and then to the HVBO President for secondary Coverage where applicable.
FIVE POINT PROGRAM
The Hudson Valley Board of Officials, Inc. has
representation to the
1. Observe the Constitution and By-Laws of their local and state officials’ organizations.
2. Attend interpretation meetings and clinics of the local organization each year.
3. Give satisfactory evidence of proficiency in the mechanics of officiating and of competent performance related to the specific sport.
4. Pass the national federation, state, or other approved rules examination.
5. Are listed with the NYSPHSAA Executive Secretary.